Here's Why We Switch To Lark
& Ditch Google Workspace

Looking for Google Workspace alternative?

I have a recommendation for you.
Larksuite.com

My team and I have been using Google Workspace for 3 years now.

Last month, we decided to stop using Google Workspace and migrate our operations and workflow to

Lark - The super productivity tool

For those who've only heard of Notion, Asana, Trello, and Microsoft Team,
You should include Lark as one of your top productivity tool lists in 2025.

In summary, here's why we decided to switch to Lark from Google Workspace:

Even with the discounted price (16.67% off), it's still more expensive than the original price from the website.

As you can see, the price now has dropped to about $7.80, a 35% decrease, we are still required to continue to pay for a full year until the contract ends.

The amount doesn't seem to be a lot, but when you multiply that difference across 10 employees, the cost adds up quickly.

So, be careful of Google workspace pricing, especially the 1-year commitment.

Whereas, if you're using Lark Pro, it's a month to month or yearly basis option,
making it flexible for those who just want to try things out anytime.

Lark Free account gives you 100GB, Google Drive free account only gives you 15GB.

Even with Google Workspace pro account, you only have 2TB of storage.

Lark, on the other hand, offers an impressive 15TB storage for all your files.

For advertising agencies like us, when you have a lot of graphics, especially those hectic high-resolution files, video footage and proposals to keep, you know 2TB space occupied easily.

My team and I just attended a Lark community event and workshops, and there were so many ideas, strategies and insights that we learned from different companies, locally and internationally.

Invited speakers are usually from the public listed or multi-national companies, with directors and CEOs sharing how they're using productivity tools to manage the company workflow and operation, from sales, operation, HR to marketing.

When you have a closed-group community to connect with, everything about learning and maximizing the tools becomes so much easier.

Who do you contact when you have an issue with Google Workspace?

Instead of clicking around finding support emails, or going to the pre-sale live chat to get help, it's just not practical at all.

Using Lark, there is 24/7 round-the-clock support.

Currently, they too have an AI Chatbot for quick queries and an option for in-person live chat when we need detailed assistance.

Want more?

This live chat support is available for both free and paid users.
Meaning, you don't have to be a paid user to start getting technical support. How cool is that!

Start exploring Lark here

We don't use WhatsApp or Slack for internal team communication anymore, like 95% of the time.

Lark has an in-built messaging feature that directly replaces WhatsApp, Telegram, or Slack on the platform, with features dedicated to speeding up your work-related communication workflow.

Some cool features include:

If you have team members who speak a different language or communicate in their preferred language, Lark can directly translate what they write inside the messaging app.

The issues with WhatsApp and Telegram group are always a mix of both personal life and work related, creating more distraction and reduced focus at work.

For Slack, it's a standalone app which requires integration with various apps to streamline communication.

It just too much work...

This integration process always involves a steeper learning curve, testing features, and dealing with those annoying tech issues.

For Lark, it is a built in for everything. You don't have to subscribe to different platforms and learn how to use different platforms.

Lark Base with Free CRM capabilities go beyond normal excel sheets.

Teams can use the data management platform, Base, to build their very own CRM system based on their specific business needs.

Technically, you can build the entire free or cheap CRM compared to other CRM platforms like Hubspot or Monday.

They have so many use cases and templates, that can create, automate and customize all kinds of workflow in your company, from project management flow, on-boarding, sales and marketing reports, to e-Commerce inventory tracking.

We also use it to manage and track our own agency revenue goal, sales pipeline and forecasting.

Want more?

You can even visualize crucial metrics with Lark's drag-and-drop blocks, turning data into actionable insights for better business decisions.

Instead of paying for another HR management software, you can replace it with Lark.

For example, you can set up and manage leave calculations, automate employee onboarding, and track attendance and timesheets, all without juggling multiple systems.

Here's an example of our company's leave tracking sheet, automatically.

Did I mention? This feature is available to all Lark users, even those on the free plan.

Making it more attractive for small sized companies.

Wiki is like a knowledge-based centre.

Basically, you create, manage and organize all your company's information in one place, linking from one to another.

For example, you can create a new employee onboarding wiki, Product knowledge Wiki and other SOPs inside this super-productivity app.

Examples above are our agency Wiki space, and we would add in more as we go along.

Google Workspace mixes every folder together (Docs, Sheets, Slides, Images, Videos), making it very difficult to track and look for.

This has always been a main frustrating point of why we don't plan to use Google Workspace anymore for most of our company's internal operations.

Now, no more sifting through messy Google folders or endless Google Docs—the information is centralized and easily accessible.

Lark's parent company, ByteDance (that owns TikTok, Capcut and Lemon8) , built Lark Suite.

Currently they have presence in over 125+ countries, from Europe, US, UK to Middle East and then to Asia Pacific.

Some of the biggest global companies rely on Lark to streamline their retail operations, marketing and business expansion.

Examples of companies like Mr. DIY, ZUS Coffee, XiaoMii, Nas Daily, Haidilao HotPot and many more. You can check out other success stories here.

Start saving more money with these Lark features, available to all users:

Lark is like a combination of Asana, Trello, Notion, Slack, and Google Workspace on steroids.

It has so much potential and switching to Lark has been a game-changer for us as a media advertising agency.

The enhanced storage, easy to monitor workflow, supportive tech support and the vibrant community together with other all-in-one features have made our daily operations smoother and more efficient by at least 50%.

What tools are you currently using? 

What are some of your most pressing pain points that you're currently struggling? 

Let see if Lark could help navigate these changes for you!

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